feat(AI Assistant): allow manual scan and resync KB

admin/app/controllers/ollama_controller.ts

@@ -27,14 +27,14 @@ export default class OllamaController {
   async chat({ request }: HttpContext) {
     const reqData = await request.validateUsing(chatSchema)
 
-    // If there are no system messages in the chat
-    // (i.e. first message from the user) inject system prompts
+    // If there are no system messages in the chat inject system prompts
     const hasSystemMessage = reqData.messages.some((msg) => msg.role === 'system')
     if (!hasSystemMessage) {
       const systemPrompt = {
         role: 'system' as const,
         content: SYSTEM_PROMPTS.default,
       }
+      logger.debug('[OllamaController] Injecting system prompt')
       reqData.messages.unshift(systemPrompt)
     }
 
@@ -45,6 +45,7 @@ export default class OllamaController {
       reqData.model
     )
 
+    logger.debug(`[OllamaController] Rewritten query for RAG: "${rewrittenQuery}"`)
     if (rewrittenQuery) {
       const relevantDocs = await this.ragService.searchSimilarDocuments(
         rewrittenQuery,

admin/app/controllers/rag_controller.ts

@@ -9,7 +9,7 @@ import { getJobStatusSchema } from '#validators/rag'
 
 @inject()
 export default class RagController {
-  constructor(private ragService: RagService) {}
+  constructor(private ragService: RagService) { }
 
   public async upload({ request, response }: HttpContext) {
     const uploadedFile = request.file('file')
@@ -59,4 +59,13 @@ export default class RagController {
     const files = await this.ragService.getStoredFiles()
     return response.status(200).json({ files })
   }
+
+  public async scanAndSync({ response }: HttpContext) {
+    try {
+      const syncResult = await this.ragService.scanAndSyncStorage()
+      return response.status(200).json(syncResult)
+    } catch (error) {
+      return response.status(500).json({ error: 'Error scanning and syncing storage', details: error.message })
+    }
+  }
 }

admin/app/services/rag_service.ts

@@ -4,7 +4,7 @@ import { inject } from '@adonisjs/core'
 import logger from '@adonisjs/core/services/logger'
 import { TokenChunker } from '@chonkiejs/core'
 import sharp from 'sharp'
-import { deleteFileIfExists, determineFileType, getFile, getFileStatsIfExists, listDirectoryContentsRecursive } from '../utils/fs.js'
+import { deleteFileIfExists, determineFileType, getFile, getFileStatsIfExists, listDirectoryContentsRecursive, ZIM_STORAGE_PATH } from '../utils/fs.js'
 import { PDFParse } from 'pdf-parse'
 import { createWorker } from 'tesseract.js'
 import { fromBuffer } from 'pdf2pic'
@@ -935,4 +935,149 @@ export class RagService {
       return { success: false, message: 'Error discovering Nomad docs.' }
     }
   }
+
+  /**
+   * Scans the knowledge base storage directories and syncs with Qdrant.
+   * Identifies files that exist in storage but haven't been embedded yet,
+   * and dispatches EmbedFileJob for each missing file.
+   *
+   * @returns Object containing success status, message, and counts of scanned/queued files
+   */
+  public async scanAndSyncStorage(): Promise<{
+    success: boolean
+    message: string
+    filesScanned?: number
+    filesQueued?: number
+  }> {
+    try {
+      logger.info('[RAG] Starting knowledge base sync scan')
+
+      const KB_UPLOADS_PATH = join(process.cwd(), RagService.UPLOADS_STORAGE_PATH)
+      const ZIM_PATH = join(process.cwd(), ZIM_STORAGE_PATH)
+
+      const filesInStorage: string[] = []
+
+      // Force resync of Nomad docs
+      await this.discoverNomadDocs(true).catch((error) => {
+        logger.error('[RAG] Error during Nomad docs discovery in sync process:', error)
+      })
+
+      // Scan kb_uploads directory
+      try {
+        const kbContents = await listDirectoryContentsRecursive(KB_UPLOADS_PATH)
+        kbContents.forEach((entry) => {
+          if (entry.type === 'file') {
+            filesInStorage.push(entry.key)
+          }
+        })
+        logger.debug(`[RAG] Found ${kbContents.length} files in ${RagService.UPLOADS_STORAGE_PATH}`)
+      } catch (error) {
+        if (error.code === 'ENOENT') {
+          logger.debug(`[RAG] ${RagService.UPLOADS_STORAGE_PATH} directory does not exist, skipping`)
+        } else {
+          throw error
+        }
+      }
+
+      // Scan zim directory
+      try {
+        const zimContents = await listDirectoryContentsRecursive(ZIM_PATH)
+        zimContents.forEach((entry) => {
+          if (entry.type === 'file') {
+            filesInStorage.push(entry.key)
+          }
+        })
+        logger.debug(`[RAG] Found ${zimContents.length} files in ${ZIM_STORAGE_PATH}`)
+      } catch (error) {
+        if (error.code === 'ENOENT') {
+          logger.debug(`[RAG] ${ZIM_STORAGE_PATH} directory does not exist, skipping`)
+        } else {
+          throw error
+        }
+      }
+
+      logger.info(`[RAG] Found ${filesInStorage.length} total files in storage directories`)
+
+      // Get all stored sources from Qdrant
+      await this._ensureCollection(
+        RagService.CONTENT_COLLECTION_NAME,
+        RagService.EMBEDDING_DIMENSION
+      )
+
+      const sourcesInQdrant = new Set<string>()
+      let offset: string | number | null | Record<string, unknown> = null
+      const batchSize = 100
+
+      // Scroll through all points to get sources
+      do {
+        const scrollResult = await this.qdrant!.scroll(RagService.CONTENT_COLLECTION_NAME, {
+          limit: batchSize,
+          offset: offset,
+          with_payload: ['source'], // Only fetch source field for efficiency
+          with_vector: false,
+        })
+
+        scrollResult.points.forEach((point) => {
+          const source = point.payload?.source
+          if (source && typeof source === 'string') {
+            sourcesInQdrant.add(source)
+          }
+        })
+
+        offset = scrollResult.next_page_offset || null
+      } while (offset !== null)
+
+      logger.info(`[RAG] Found ${sourcesInQdrant.size} unique sources in Qdrant`)
+
+      // Find files that are in storage but not in Qdrant
+      const filesToEmbed = filesInStorage.filter((filePath) => !sourcesInQdrant.has(filePath))
+
+      logger.info(`[RAG] Found ${filesToEmbed.length} files that need embedding`)
+
+      if (filesToEmbed.length === 0) {
+        return {
+          success: true,
+          message: 'Knowledge base is already in sync',
+          filesScanned: filesInStorage.length,
+          filesQueued: 0,
+        }
+      }
+
+      // Import EmbedFileJob dynamically to avoid circular dependencies
+      const { EmbedFileJob } = await import('#jobs/embed_file_job')
+
+      // Dispatch jobs for files that need embedding
+      let queuedCount = 0
+      for (const filePath of filesToEmbed) {
+        try {
+          const fileName = filePath.split(/[/\\]/).pop() || filePath
+          const stats = await getFileStatsIfExists(filePath)
+
+          logger.info(`[RAG] Dispatching embed job for: ${fileName}`)
+          await EmbedFileJob.dispatch({
+            filePath: filePath,
+            fileName: fileName,
+            fileSize: stats?.size,
+          })
+          queuedCount++
+          logger.debug(`[RAG] Successfully dispatched job for ${fileName}`)
+        } catch (fileError) {
+          logger.error(`[RAG] Error dispatching job for file ${filePath}:`, fileError)
+        }
+      }
+
+      return {
+        success: true,
+        message: `Scanned ${filesInStorage.length} files, queued ${queuedCount} for embedding`,
+        filesScanned: filesInStorage.length,
+        filesQueued: queuedCount,
+      }
+    } catch (error) {
+      logger.error('[RAG] Error scanning and syncing knowledge base:', error)
+      return {
+        success: false,
+        message: 'Error scanning and syncing knowledge base',
+      }
+    }
+  }
 }

admin/config/logger.ts

@@ -13,7 +13,7 @@ const loggerConfig = defineConfig({
     app: {
       enabled: true,
       name: env.get('APP_NAME'),
-      level: env.get('LOG_LEVEL'),
+      level: env.get('NODE_ENV') === 'production' ? env.get('LOG_LEVEL') : 'debug', // default to 'debug' in non-production envs
       transport: {
         targets:
           targets()

admin/inertia/components/chat/KnowledgeBaseModal.tsx

@@ -7,6 +7,8 @@ import StyledTable from '~/components/StyledTable'
 import { useNotifications } from '~/context/NotificationContext'
 import api from '~/lib/api'
 import { IconX } from '@tabler/icons-react'
+import { useModals } from '~/context/ModalContext'
+import StyledModal from '../StyledModal'
 
 interface KnowledgeBaseModalProps {
   onClose: () => void
@@ -16,6 +18,7 @@ export default function KnowledgeBaseModal({ onClose }: KnowledgeBaseModalProps)
   const { addNotification } = useNotifications()
   const [files, setFiles] = useState<File[]>([])
   const fileUploaderRef = useRef<React.ComponentRef<typeof FileUploader>>(null)
+  const { openModal, closeModal } = useModals()
 
   const { data: storedFiles = [], isLoading: isLoadingFiles } = useQuery({
     queryKey: ['storedFiles'],
@@ -43,12 +46,53 @@ export default function KnowledgeBaseModal({ onClose }: KnowledgeBaseModalProps)
     },
   })
 
+  const syncMutation = useMutation({
+    mutationFn: () => api.syncRAGStorage(),
+    onSuccess: (data) => {
+      addNotification({
+        type: 'success',
+        message: data?.message || 'Storage synced successfully. If new files were found, they have been queued for processing.',
+      })
+    },
+    onError: (error: any) => {
+      addNotification({
+        type: 'error',
+        message: error?.message || 'Failed to sync storage',
+      })
+    },
+  })
+
   const handleUpload = () => {
     if (files.length > 0) {
       uploadMutation.mutate(files[0])
     }
   }
 
+  const handleConfirmSync = () => {
+    openModal(
+      <StyledModal
+        title='Confirm Sync?'
+        onConfirm={() => {
+          syncMutation.mutate()
+          closeModal(
+            "confirm-sync-modal"
+          )
+        }}
+        onCancel={() => closeModal("confirm-sync-modal")}
+        open={true}
+        confirmText='Confirm Sync'
+        cancelText='Cancel'
+        confirmVariant='primary'
+      >
+        <p className='text-gray-700'>
+          This will scan the NOMAD's storage directories for any new files and queue them for processing. This is useful if you've manually added files to the storage or want to ensure everything is up to date.
+          This may cause a temporary increase in resource usage if new files are found and being processed. Are you sure you want to proceed?
+        </p>
+      </StyledModal>,
+      "confirm-sync-modal"
+    )
+  }
+
   return (
     <div className="fixed inset-0 z-50 flex items-center justify-center p-4 bg-black/30 backdrop-blur-sm transition-opacity">
       <div className="bg-white rounded-lg shadow-xl max-w-4xl w-full max-h-[90vh] overflow-hidden flex flex-col">
@@ -142,7 +186,19 @@ export default function KnowledgeBaseModal({ onClose }: KnowledgeBaseModalProps)
             </div>
           </div>
           <div className="my-12">
-            <StyledSectionHeader title="Stored Knowledge Base Files" />
+            <div className='flex items-center justify-between mb-6'>
+              <StyledSectionHeader title="Stored Knowledge Base Files" className='!mb-0' />
+              <StyledButton
+                variant="secondary"
+                size="md"
+                icon='IconRefresh'
+                onClick={handleConfirmSync}
+                disabled={syncMutation.isPending || uploadMutation.isPending}
+                loading={syncMutation.isPending || uploadMutation.isPending}
+              >
+                Sync Storage
+              </StyledButton>
+            </div>
             <StyledTable<{ source: string }>
               className="font-semibold"
               rowLines={true}

admin/inertia/lib/api.ts

@@ -448,6 +448,18 @@ class API {
     })()
   }
 
+  async syncRAGStorage() {
+    return catchInternal(async () => {
+      const response = await this.client.post<{
+        success: boolean
+        message: string
+        filesScanned?: number
+        filesQueued?: number
+      }>('/rag/sync')
+      return response.data
+    })()
+  }
+
   // Wikipedia selector methods
 
   async getWikipediaState(): Promise<WikipediaState | undefined> {

admin/start/routes.ts

@@ -119,6 +119,7 @@ router
     router.post('/upload', [RagController, 'upload'])
     router.get('/files', [RagController, 'getStoredFiles'])
     router.get('/job-status', [RagController, 'getJobStatus'])
+    router.post('/sync', [RagController, 'scanAndSync'])
   })
   .prefix('/api/rag')